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Visual collaboration tools for teams

Design better as a team by streamlining your creative workflows with real time visual collaboration tools. Share ideas, visualize projects and allow team members at every level to collaborate from a single platform.

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Share ideas, files and content in real-time

Good workplace communication can be challenging when teams are creating content, reviewing designs, and launching campaigns at speed. That’s where Canva can help. Canva’s collaboration tools help boost team communication, workflow productivity, and cross team collaboration.

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Build collaborative whiteboards

Canva makes it easy to manage creative project workflows from start to finish – from brainstorming to designing, providing feedback, approvals, and publishing. Invite team members to collaborate on projects, allocate tasks, get approvals, and publish or share directly from the platform. You can oversee multiple team workflows by setting permissions, adding or removing people as you need them, and accessing insights to see which team members last viewed each design and when.

Improve your content creation process

  • Make the creative process easy from start to finish, from creation to approvals to publishing.
  • Invite team members, allocate tasks, and publish or share, all from the one place.
  • Manage multiple teams by setting access permissions, adding or removing people, and tracking team progress with insights.

Invite team members to join

Forget emailing files, chasing feedback, or delayed progress. With Canva, you can effortlessly share work via a link, real-time comments and reactions, version control, and design insights to track progress. Speed up your creative workflow with Brand Kits or branded templates to design on-brand without creating from scratch, and organize your creative assets with team folders.

Execute ideas and workflows in real-time

  • Share work via a link, add real-time comments, and track progress at any stage.
  • Preload Brand Kits with your logos, fonts, and colors, or set up branded templates to collaborate at speed.
  • Find files fast with unlimited folders all in one place, and get 1TB storage for every team member.

Collaborative digital workspaces to streamline workflows

Strategic communication and stunning visuals aren’t the only benefit. Canva helps boost productivity and reduce design bottlenecks by empowering anyone to design. Plus, you can manage all your content in one place, step up your social game by designing and scheduling posts ahead of time, and integrate Canva with third-party apps to save time and money. It’s the ultimate online collaboration tool for efficiency, transparency, and a seamless creative process.

A visual collaboration platform that does it all

  • Boost productivity by empowering anyone on your team to design, allowing designers to focus on the bigger projects.
  • Integrate Canva with third-party apps like Slack, Google Drive, Mailchimp, HubSpot, and all your social media channels.
  • Implement a seamless creative review process with Canva’s design approval workflows that improve team communication.

"There's so much rapid scaling happening, the only way for a design team to keep up is to create infrastructure around design. Canva has been the perfect solution for that without having to build something custom on our own."

Jenn Proud

Head of HubSpot's Global Marketing Design

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Visual collaboration tools to improve creative workflows

Canva has built-in creative tools for boosting workplace productivity and improving team efficiency.

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Working with a team?

Invite everyone on your team to collaborate on designs with Canva Teams.

  • Create and collaborate across countries, companies, and departments.
  • Empower anyone in your team to create effective and professional visual content.
  • Use brand management tools to easily build and scale your brand with consistency.
  • Improve your team’s design workflows with easy commenting, reviews, and approvals.

Frequently Asked Questions

The purpose of a creative workflow management system is to create projects, allocate roles and tasks, and keep the team on track to deliver on time. Canva does all this and more, making it simple to collaborate, even remotely, with the ability to add comments and feedback, get final sign-off, and publish or share content directly from the platform. Features like unlimited folders means files can be accessed by anyone on your team and stored in one place, so nothing gets lost. Brand Kits keep designs on brand, and Canva’s Content Planner empowers teams to design and schedule social posts to better connect with your audience - these are just a few ways Canva helps teams around the world streamline processes and increase speed to market.

Since the ability to share, comment, approve, and publish is already part of Canva Teams, all you have to do is nominate who in your team will be responsible at each stage. You can do this in the initial brainstorm session using Canva’s brainstorm templates(opens in a new tab or window) to map out a content management system or throughout the creative process by assigning tasks to individual team members. Simply invite or remove team members as you need them and put Canva’s advanced features to work.

Canva is ideal for working with external parties such as clients, suppliers, PR agencies, or anyone else involved. Files can be shared via a link, so there’s nothing to upload or slow you down, plus you can set view permissions or lock parts of designs to avoid designs being accidentally or intentionally altered. Reviewing work is easy too, as multiple clients or stakeholders can add comments or feedback appearing in real-time so it doesn’t slow down the process, and setting approvals means nothing goes live without final sign-off, whether internally or externally.

Every business requires visual storytelling to communicate effectively and deliver impactful messages. Canva Teams sets your business up for success with thousands of design templates that anyone in your organization can customize to your needs. You can also set up branded templates to create content that’s always on-brand. Plus, it’s easy to scale and manage the entire design process, no matter the size or requirements of your organization.

You can contact our sales team(opens in a new tab or window) to discuss your specific needs.