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Why Canva is a game-changing tool for hybrid teams

From visual documents and websites to collaborative whiteboards and talking presentations, here’s why Canva is the leading workplace tool for hybrid teams.


Why Canva is the leading workplace tool for hybrid teams

It’s no secret that the way people work has evolved in recent years. From a global pandemic to rapid advancements in new technologies and all-in-one communication tools, businesses have had to adapt to new ways of working, and the adoption of working remotely has skyrocketed.

Today, we’re living in a visual economy(opens in a new tab or window), and time and attention are at an all-time premium – so empowering your team with visual communication tools is critical. Nearly half of our workforce is permanently remote(opens in a new tab or window), which means we’re clued up when it comes to effective hybrid work, and we’re proud to empower millions of global teams(opens in a new tab or window) across a range of businesses and enterprises with our all-in-one workplace solution(opens in a new tab or window). Here’s why Canva is a critical ingredient to successful hybrid-remote work.

A visual-first approach cuts through

As attention spans decrease in a visual era(opens in a new tab or window), finding creative, visually engaging ways to communicate(opens in a new tab or window) is crucial for workplaces. Our inaugural Visual Economy Report(opens in a new tab or window) highlighted that 87% of global business leaders(opens in a new tab or window) believed visual communication tools were suitable for a hybrid work environment, and 89% agreed they enhance collaboration.

Text saying Visual communication is now a business imperative and the majority of global business leaders agree visual communications tools increase efficiency, enhance collaboration, carry authority and have a positive ROI.

With team members spread across the globe, taking a visual-first approach(opens in a new tab or window) is key for maintaining engagement and achieving cut-through internally. From presentations and docs with eye-catching graphics and data visualizations to upbeat videos or even personalized websites, Canva is the ideal tool for teams to produce visually engaging materials at scale.

A colorful Canva data visualization showing company roles in a circle chart

Design literacy has quickly become table stakes(opens in a new tab or window) for all businesses, so taking a visual-first approach not only makes commercial sense – 89% of business leaders say visual communication tools contribute to the business return on investment – but it futureproofs your workforce and their skillsets too by making every employee a designer(opens in a new tab or window) capable of communicating ideas and plans in a more compelling and effective way while collaborating with others.

Collaborate in real time

Real-time collaboration with a distributed team is the norm these days, and we understand the need for collaborating both onsite and remotely without sacrificing pace and effectiveness. But we also know that for hybrid teams, the quality of the content you collaborate around makes all the difference. Our Visual Suite(opens in a new tab or window) is just that – a platform that combines that modern, real-time collaboration element with a whole new, integrated, visual-first approach to content.

A person on a laptop making a Canva Whiteboard for a team event

Canva allows you to collaborate live on presentations(opens in a new tab or window), whiteboards(opens in a new tab or window), docs(opens in a new tab or window), and more(opens in a new tab or window), for brainstorming, strategy decks, and process mapping to present information in visually effective and compelling ways. You can also get comments and feedback from internal and external teams (which can be especially useful for team members tuning in asynchronously from different timezones), all while remaining in control with access grant rights(opens in a new tab or window).

Remote-first digital health app Peppy(opens in a new tab or window) has been able to streamline its teams’ workflow thanks to Canva’s real-time feedback functionality. Team members can access files at any time and quickly mark up edits or make changes themselves – resulting in 10 days of time saved each month(opens in a new tab or window) on social media posts alone.

A green tiled background and a phone showing the Peppy app

Experience enterprise-level security

Security is always paramount, but when navigating hybrid work environments, safety becomes even more critical. As we’ve grown to more than 4,500 team members across the globe, we’ve understood the business need for enterprise-level security, so we’re proud to be an ISO 270001 certified platform and have SOC2 Type I compliance.

We also have Single Sign-On (SSO), Two-Factor Authentication (2FA), accessibility features built into our product, and 24/7 support.

Leverage powerful AI technology

Last year, we unveiled our biggest launch of AI tools yet(opens in a new tab or window) and supercharged our Visual Worksuite(opens in a new tab or window) to new levels. AI represents a huge potential to streamline tasks in the workplace, freeing up teams to work on more complex tasks while maximizing productivity.

Our recent Marketing & AI Report(opens in a new tab or window) showed that 69% of marketers surveyed(opens in a new tab or window) say generative AI tools save their teams at least 2-3 hours a week. Whether it’s generating images, writing a first draft of a document, or producing a sales deck from scratch, AI tools are a powerful way to increase creative efficiency in any workplace – particularly for those collaborating with team members in different timezones.

Equip your team with on-brand tools

Maintaining brand guidelines in a hybrid work environment doesn’t need to be challenging. Our suite of Brand management tools(opens in a new tab or window) means teams can easily access on-brand assets from anywhere – no server access is required. Better yet, Brand Kit(opens in a new tab or window) allows users to empower stakeholders with editable, ready-made templates, meaning nobody has to wait overnight or multiple days for brand approvals.

With Canva, you can confidently design at scale(opens in a new tab or window), without compromising on brand identity.

Integrate critical business apps

With the average workplace using multiple different technology platforms daily, it’s easy to understand the growing feelings of digital overload. We’ve felt it, too – which is why we’ve built Canva to be an all-in-one workplace solution that streamlines tools into one place while supercharging collaboration. Apps and integrations play a huge role in this – and hundreds are now available in the Canva Apps Marketplace(opens in a new tab or window). From easily accessing files with Sharepoint(opens in a new tab or window) and Google Drive(opens in a new tab or window), to management tools like Monday(opens in a new tab or window) and collaboration favorite Slack(opens in a new tab or window), we’ve got hundreds of workplace apps and integrations to make workflows even smoother.

With a growing global team, some of our favorites at Canva are AI-powered apps(opens in a new tab or window) such as D-ID(opens in a new tab or window) and HeyGen(opens in a new tab or window) to create engaging talking presentations(opens in a new tab or window) for folks tuning in asynchronously, or apps that translate text into multi-language voiceovers such as Multilingual(opens in a new tab or window).

A blonde woman looking at Canva talking presentation templates on a laptop

Print directly to your home

Having employees all over the world doesn’t mean you have to skimp on important items like business cards, sales collateral, or business cards – in fact, with Canva Print(opens in a new tab or window), it’s never been easier. Printing directly from your designs means items can be seamlessly delivered straight to your doorstep – so employees can log in, order directly, and have all the on-brand materials they need for work at home.

Someone opening a Canva cardboard box with their print order inside that says "Have a nice day"

More than six million companies are now using Canva. Interested in knowing more about our leading workplace solution? Learn more about how Canva empowers enterprises(opens in a new tab or window).


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