Export email designs to Outlook

You can publish your Canva email designs directly to Outlook. Your designs arrive as drafts with formatting and images intact. This feature is available for Canva Pro, Canva Teams, and Canva Enterprise.

• Create or open an email design in Canva.
• Have an Outlook account ready to connect.

After publishing, your email opens in Outlook as a draft. Select Edit to make changes, then send it to your contacts or mailing list.

You can make minor edits in Outlook before sending, including:

• Replacing text
• Changing fonts

For any of the following major layout changes, update your Canva design first:

• Adding an image
• Deleting a column from a table
• Adding a banner or footer

After updating your design in Canva, publish it to Outlook again.

If you use a Microsoft 365 work or school account, you may see an "Admin approval required" screen when connecting to Outlook. This happens because your organisation requires an administrator to approve apps before members can use them.

For team members

1. When you see the admin approval screen, note the message requesting approval.
2. Contact your information technology (IT) administrator or Microsoft 365 admin.
3. Ask them to approve the Canva Outlook app for your organisation.
4. Once approved, return to Canva. Select Share, then Outlook.
5. Sign in to your Outlook account again to complete the connection.

For Microsoft 365 administrators

Choose one of the following options to grant admin consent.

Option 1: Grant consent from the prompt

This is the quickest method.

1. On the admin approval screen, select Have an admin account? Sign in with that account.
2. Sign in with your admin credentials.
3. Review the permissions requested.
4. Select Accept to approve the app for your organisation.

Option 2: Grant consent via Entra ID Admin Centre (Microsoft’s portal for managing app permissions)

1. Go to the Entra ID admin centre: entra.microsoft.com.
2. In the Entra ID Admin Centre, open Identity, then Applications, then Enterprise Applications (manage organisation-approved apps)
3. Search for Canva Outlook.
4. Select the app, then go to Permissions.
5. Select Grant admin consent for [your organisation].

Option 3: Grant consent via Azure AD App Registrations

Use this option if Canva Outlook does not appear in Enterprise Applications (the list of apps your organisation manages).

1. Go to Entra ID, then App Registrations.
2. Select the All applications tab.
3. Search for Canva Outlook.
4. Select the app, then go to API Permissions.
5. Select Grant admin consent.

Option 4: Enable user consent for future apps

This lets members approve verified apps without admin help.

1. Go to Entra ID, then Enterprise Applications.
2. Go to Consent and Permissions, then User Consent Settings (control who can approve apps).
3. Set the policy to allow users to consent to apps from verified publishers.

💡 You might see Canva Outlook marked as “unverified.” This is a Microsoft label and it does not mean there is a problem with Canva.

After you approve the app, ask team members to sign in to Outlook from Canva again. If problems continue, close and reopen the browser. For the desktop app, clear Outlook’s add-in cache (temporary files).

You may be signed in to a different Outlook account, or the connection may not have completed successfully.

Some email applications block images automatically for security reasons.

1. Confirm the design displays correctly in Outlook.
2. Ask recipients to enable images in their email app settings.

Your Canva team admin might have turned off the Outlook app connection. In some cases, admins need to enable the app before members can access it.

1. You need an active Outlook or Microsoft account to use this feature.
2. Your email may lose some formatting once it's in Outlook. When you send from the Drafts folder, Outlook rewrites the email's HTML. This can remove responsive styling, so your design displays at a fixed width (around 600 px) instead of adapting to the screen it's viewed on.

For best results:

• Keep layouts simple.
• Avoid complex multi-column sections.
• Use standard buttons and images

3. Some custom fonts may look different in Outlook. For best results, use common system fonts that work on most devices.

4. Complex design elements may look different across Outlook versions, including the desktop app, web, and mobile.

This section covers common questions from IT and security teams about how the Canva Outlook integration handles data and permissions.

When you connect Outlook, Canva requests the following Microsoft Graph permissions and why Canva requests it:

• Mail.ReadWrite: Creates the email in your Drafts folder.
• User.Read: Displays your name and profile while the app is open.
• offline_access: Keeps the connection active so you don't need to sign in each time.

Canva does not request permission to:

• Send email (Mail.Send)
• Access your contacts
• Access your files
• Access your organisation directory

The app can't read your inbox or any existing email.

Outlook saves your email in the Drafts folder. Campaign emails created in Canva don't appear elsewhere in Outlook.

If you use a Microsoft 365 work or school account, your organisation may require administrator approval before you can connect apps. Contact your IT admin to request approval for the Canva Outlook app.