Create groups
Groups can be used to collaborate and easily share content with specific members. Team admins can also set permissions and brand approvals for groups.
There are a few ways to create a group, check out the options below.
Before you start
To create groups, you need to have a Canva Business account. Please see Upgrading to Canva Business to learn more.
If you're looking for more information on the classes in Canva Education - please see Create and customise classes to learn more.
If you're looking to set up group or class permissions - please see Setting up group or class permissions to learn more.
Team administrators can choose who can create groups in the Permissions tab in Settings.
We're rolling out navigation changes gradually, so some steps in this Help article may not accurately reflect what you see in the app. If you can't find Canva AI, your profile photo, or your Print cart on the homepage, go to More.
Types of groups in Canva
Canva supports two types of groups:
Groups you create
You create these groups yourself. Choose a name, add members, and manage membership manually. This article explains how to create and manage them.
Auto-synced groups
Canva automatically creates and manages these groups based on team roles. Each group is linked to a specific team role. When someone is assigned a role, they're added to the matching group automatically, and removed if their role changes.
Auto-synced groups make it easy to share designs and folders with everyone in a specific role, helping ensure that the right people always have access.
These groups are shown with an Auto-synced label, making them easy to distinguish from groups you've created yourself.
Note:
- Auto-synced groups cannot be renamed, edited, or deleted.
- There isn't an auto-synced group for the Member role. To share content with everyone on your team, share it with the team instead.
Create groups
- On the homepage, select your profile icon.
- Select Settings.
- Select Groups.
- Select + Create a group. Give your group a name. You can also add a description to explain the purpose of that group, or name it after your organisational structure.
- Select Create group
- You can add members in multiple ways:
- Enter the names or the email addresses of the people you want to add to the group.
- Select from the list of team members provided.
- Opt to invite members later by selecting the Get invite link and sharing this with the people you want to add.
- Select Done to finish.
Note: Group members will only be able to collaborate once they've accepted an invite to the team.
Create groups when sharing a folder
- From the homepage, go to Projects.
- Hover over the folder you wish to share.
- Select the More icon, then select Share.
- Select the + Create a group menu item.
- Enter the name of your group. You can search for an existing group or create a new group.
- Select Next to create the group. You can add members at the next step, or do this later from the Groups page.
Manage groups
Note: These steps apply to groups you create. Auto-synced groups are managed by Canva and can't be edited manually.
Add people to a group
- In the top corner of the group page, select Add people.
- You can add members in multiple ways:
- Enter the email addresses of the people you want to add to the group.
- Select from the list of team members provided.
- Select Get invite link and share it with people you want to add.
- Select Done to finish.
Administrators and teachers can create groups and add more people at any time. Meanwhile, members are also able to do these depending on the team’s permission settings.
Adding people to the group who are not members of the team will cost additional subscription fees if you're on a paid subscription. You can click Remove them if you don’t want to add additional members to the team.
Remove members from a group
- On the Groups page, select the group you wish to edit.
- Select the button next to the member you wish to remove.
- Select Remove from group.
Editing group details
Only admins or teachers can make changes to group names or descriptions. They don't have to belong to a group to make these changes.
Change group name
- On the Groups page, locate the group you wish to edit.
- Select the button next to the group name.
- Select Rename group and enter the new group name.
- Select Save to apply changes.
Change group description
- On the Groups page, locate the group you wish to edit and select that group to open the group page.
- Click on the group description below the group name, and this will become an editable field.
- Edit the group description.
- Hit Enter on your keyboard, or click outside of the field to apply changes.
Frequently asked questions
What’s the difference between groups and teams?
Both teams and groups help you organise people in a way that reflects how your organisation works, but they serve different purposes:
- Teams are the broader space where your members come together. Everyone needs to be part of a team before they can join a group.
- Groups sit within a team and are great for when you want to share and collaborate with just a few people, rather than everyone on the team.
What can you use groups for?
You can use groups in multiple ways:
- Share designs and folders – Quickly and easily share with a group of collaborators
- Set up design approvals – Team admins can set a group as approvers
- Manage permissions – Team admins can apply and set permissions for groups
Who can use groups?
Anyone on a team can use groups to share and collaborate more easily. If group creation is turned on for everyone in Permissions, team members can create new groups or add others to existing groups at any time.
Note: When a permission has been assigned to a group, team members will no longer be able to add people. Team admins can create, manage, or delete any group within the team, even if they’re not part of a group.
What are the group roles?
There are two roles in a group: Group admins and group members.
- Group admins can manage the group — they can change the group name or description, add or remove members, update roles, and even delete the group. A group can have more than one admin, and by default, the person who creates the group becomes an admin.
- Group members can share with others in the group. If permissions allow, they can also create new groups and invite members.
Team admins can create, delete, or manage any group within the team, even if they’re not part of a group.
Note: When a permission has been assigned to a group, the group role column will be removed. Team admins can continue to make changes to the group.
Why can’t I see group roles?
If permissions have been assigned to a group and you are a group member, group roles will not be displayed.
I created a group or was a group admin — why can’t I make changes to it anymore?
There are a number of possible reasons:
- Group role changed: An admin has changed your role to group member.
- Permissions assigned: When a permission has been assigned to a group, group admins will automatically become group members, and only team admins can make changes to the group.
Why can't I make changes to a group?
There are a few reasons you might not be able to edit a group:
- It's an auto-synced group.
- Canva manages these automatically based on team roles. To change who's in the group, go to Settings, then select People to update their role.
- You don't have the right role.
- Only team owners, organisation admins, and team admins can manage groups.
Need a hand? Reach out to your team admin to check your group access.
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