Keeps designs organized in Canva

Keeping your designs organized helps your team work faster, stay consistent, and easily find the content they need. Canva provides tools that help you organize your files, manage shared content, and keep your workspace tidy as your team grows.

Folders help you structure your designs by department, project, campaign, or content type.

Learn how to create folders.

• Use consistent naming across your team.
• Create subfolders for complex projects.
• Store shared assets in team folders so everyone can access them.

• Drag and drop the design into a folder, or
• Hover over the design, select
  More, then choose
  Move.

Naming helps your team find work quickly, especially in shared spaces.

• Use descriptive names (e.g., “Q4 Campaign Social Ad Draft”).
• Include the project name, design type, and version.
• Avoid names like “Untitled design” or “Copy of Presentation”.

• Duplicate designs only when needed, and name versions clearly (“v1,” “v2,” “Final”).
• Use
  Version history to track changes without creating extra copies.
• Archive or delete outdated files to reduce clutter.

Tags help you filter and search your library.

Learn how to add tags to your designs for easier search.

Shared team folders keep designs accessible and editable by the right people.

Learn how to share folders with people in your team.

• Store important designs in shared folders, not personal ones.
• Check who can move or edit designs before you share.
• Use consistent folder permissions across your team.

Visual cues help teams find designs faster in shared folders.

• The first page of a design becomes its thumbnail.
• Create consistent covers across templates or design collections for easy scanning.

Clearing out outdated or unused designs helps keep your team’s workspace organized and reduces clutter in shared folders.

1. Hover over the design or folder, then select
   More.
2. Select
   Move to Trash, then confirm. Deleted designs stay in Trash for 30 days before they’re permanently removed.
3. Alternatively, you can move drafts, past campaigns, or paused projects into a dedicated Archive folder. This keeps them accessible if you need to revisit them later. Adding tags can also help you find archived designs more easily when searching.

See Delete designs, Restore or delete designs and files from Trash, or Recover designs from deleted teams to learn more.

• You may not have folder-level edit permissions.

• Check if you’re in the correct team or workspace.

• Only owners or editors can change sharing settings.

• Check Trash, Archive, or other team spaces.