Run an Account Audit in Canva

As an Org Admin or Team Admin, you can organize your Canva account to help your team focus and find what they need faster.

Here are the steps to help you audit and organize your Canva workspace.

Free up seats by removing people who no longer need access:

1. Go to
   Settings.
2. Select
   Usage report.
3. Choose the team you want to audit.
4. Select the Members tab.
5. Sort the Last active column from oldest to newest.
6. (Optional) Select the [token: DownloadIcon | size: M] icon (Download report) to save a copy of the report.

When you find inactive users, remove them to free up licenses and keep your team list current.

Need to remove a bunch at once? Our support team’s here to help!

Start by identifying templates that aren't being used:

1. Go to
   Settings.
2. Select
   Usage report.
3. Choose the team you want to audit.
4. Select the Templates tab.
5. Review usage data to find templates with little or no engagement.
6. Remove or archive templates with low engagement to keep things organized.

Keeping only active templates helps your team work faster and stay on-brand.

Clear out folders your team no longer uses:

1. Go to
   Projects.
2. Review your folders.
3. Select a folder, then choose Delete folder.

Remove groups your team no longer uses:

1. Go to
   Settings.
2. Select
   Groups.
3. Choose the team you want to audit.
4. Select
   (More icon), then choose
   Delete group.

If your domain is verified, you can see how Canva is being used outside your managed team:

1. Go to
   Settings.
2. Open the Domain usage report.
3. Select See unmanaged accounts.

Tip: Learn how the Domain usage report works in this guide.

If you run into any issues or have questions, contact us. We’re happy to help you set things up smoothly.