Securely sharing designs outside your organization

Enterprise users can securely collaborate with clients, vendors, and partners outside their organization, while keeping full control over access and permissions. This guide covers secure sharing options, recommended workflows, and admin-level controls.

Option 1: Share via link

1. Open your design.
2. Select
   Share.
3. Under Collaboration link, select Anyone with the link.
4. Set the permission to Can view or Can comment.
5. Select Copy link, then send it to your external partner.

Option 2: Invite by email

Invite collaborators directly via email for more control. Set access levels like Can edit only for those who need it.

Limit access to specific email domains so only trusted partners can open the link — even if it's forwarded.

1. Select
   Share.
2. Select
   Download.
3. Choose PDF Standard or PDF Print.
4. Check Protect PDF with a password.
5. Set a password — only users with the password can open the file.

• External users can’t access your workspace, teams, or
  Brand Kits.
• Admins can restrict or turn off external sharing.
• Revoke access anytime: Go to
  Settings in the Share menu, then select Revoke all access.

• Public links can be forwarded unless domain restrictions are applied.
• Use static exports (PNG, JPG, PDF) for one-way sharing.
• Can view links show real-time design updates.

I can’t see Anyone with the link

• Your admin may have disabled it. Reach out to request access or check Brand Controls.

The Password-protected PDF won’t open

• Try a different PDF reader. If needed, export it again with a new password.

I need to remove just one person’s access

• If you shared via a public link, use Revoke all access. Then re-invite only the people you want to include.

• User Roles and Permissions
• Using design permissions securely
• Managing organization-wide Brand Controls
• Downloading and exporting designs