Get started with Team Spaces
Note: Team Spaces is currently available to a small group of users. We're rolling it out gradually and more people will get access over time.
Team Spaces are shared spaces where your team can store, find, and collaborate on content together. Instead of keeping team designs in individual Your Projects folders, you can create a dedicated space that everyone on your team can access.
Use a Team Space to:
- Keep team content in one place so it's easy to find and won't get lost when team members leave
- Control what each person can do with four permission roles
- Separate shared team work from your personal content in Your Projects
Note: Team Spaces is available to Business, Enterprise and Education plans.
Roles in a Team Space
When you add someone to a Team Space, you choose their role. Each role controls what they can do.
Role | What they can do |
Manager | Full control of the Team Space. Can manage members and roles, change settings, and delete the Team Space. |
Organizer | Full creative control. Can create, edit, move, and delete content and folders. Can't manage members or settings. |
Editor | Can create, edit, comment on, and share content. Can move individual items into a Team Space, but can't move folders, move content within or out of the Team Space, or delete content. |
Viewer | Can view, copy, and download content. Can't edit or make changes. |
Tip: Not sure which role to use? A common setup is: Managers for team leads, Organizers for core team members, Editors for company-wide or contractor access, and Viewers for external users. Note that you can't share an entire Team Space with people outside your team, only individual items.
You can change someone's role at any time. Only a Manager can change roles.
Open and Closed Team Spaces
When you create a Team Space, you choose whether it's Open or Closed.
- Open: anyone in your team can find and access the Team Space. Members can still be given different permission roles.
- Closed: only people you invite can see or access the Team Space. It doesn't appear in search or discovery.
Tip: Keep personal or sensitive content in Your Projects, not in a Team Space. Content in a Team Space is visible to everyone added to that space.
Create a Team Space
- Open your homepage and go to Projects.
- Select Team spaces, then select Create new.
- Name your Team Space.
- Invite team members and choose a permission level for each.
- Select Create.
Add members to a Team Space
- Select ••• (More options), then open View members.
- Set team access to ‘Open’ or ‘Closed’.
- To invite someone, enter a name or email and choose a role.
- To change someone's role, use the role dropdown next to their name.
Move content into a Team Space
By default, you must own the content you're moving, or be a Team Admin. You also need the right role in the destination Team Space: Editor or above to move an item in, and Organizer or above to move a folder in.
A Team Admin can change this default so people with edit access can move content in, not just the owner. Moving a design also requires access to its current folder. If the design is in a private folder you can't access, you won't be able to move it, even with edit access to the design. See Manage Team Spaces as a team admin.
Important: When you move content into a Team Space, ownership transfers from the original owner to the team. The original owner is notified and keeps access by default, but a Manager or Organizer can remove their access later. This is expected behavior.
To move content in
- Select (More) next to the design or folder you want to move.
- Select Move.
- Find the folder of the Team Space in Recents, or select All to browse all Team Spaces you have access to.
- Select the destination and confirm. You can also drag a design or folder directly onto a Team Space in your sidebar to move it in one step.
Moving content out:
- Only Managers and Organizers can move content out of a Team Space.
- If you move content to another Team Space, it stays team-owned and takes on the new space's permissions.
- If you move content to Your Projects, you become the new individual owner.
What it means for content to be team-owned
Once content is in a Team Space, it belongs to the team, not to any one person. This means:
- If a team member leaves, the content stays in the Team Space and doesn't get lost.
- Any Manager or Organizer can delete team-owned content, even if someone else created it.
- As an Editor, you can't trash or delete content, including content you created. Ask a Manager or Organizer to do this for you.
- Keep personal or sensitive content, like 1:1 notes or personal growth documents, in Your Projects, not in a Team Space.
Limitations
Team Spaces is in early access. A few things aren't available yet:
- Audio files can't be stored in a Team Space. Keep audio files in Your Projects for now.
- Search within a Team Space isn't available yet. Use the homepage search bar to search across all your content.
- Sorting content by recent or shared date isn't available yet.
- Custom icons beyond the preset options can't be uploaded yet.
- You can share individual items externally, but you can't share an entire Team Space to external users outside your team.
Frequently asked questions
What's the difference between Team Spaces and Your Projects?Team Spaces is a shared workspace for your whole team. Content stored in a Team Space is owned by the team, not by one person. Your Projects is your personal space, where you can manage who has access to your content.
What happens to my content when I move it into a Team Space?When content is moved into a Team Space, ownership transfers from the original owner to the team. The original owner is notified and keeps access by default, but a Manager or Organizer can remove their access later. This is expected behavior, not an error.
I'm an Editor and I can't delete a design I created. Why?In a Team Space, all content is team-owned. Editors can't delete content, even content they created. This is by design. Ask a Manager or Organizer to delete it for you.
What if I have personal content I don't want others to see?Keep personal or sensitive content in Your Projects, where you control visibility. Content in a Team Space is visible to everyone added to that space.
Can I search for content inside a specific Team Space?Searching within a specific Team Space isn't available yet. Use the homepage search bar to search across all your content.
What's the difference between Open and Closed Team Spaces?An Open Team Space is discoverable and accessible to anyone in your team. A Closed Team Space is invite-only and won't appear in search or discovery for people who haven't been invited.
How many Managers can a Team Space have?There's no limit. You can have one Manager or many, though keep in mind that anyone with the Manager role can delete the entire Team Space.
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