Organizational charts are essentially a diagram of your company or organization’s hierarchical structure. They are informational tools that can be as simple as text boxes containing names or positions connected with lines to show relationships. They are also known as hierarchy charts, as they can demonstrate the lines of reporting within a business. Some organizations take it a step further by adding photos of their members or images to portray different departments.
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How to create an organization chart
Open up Canva – Log in to Canva and launch a brand new page to begin designing your organizational chart. If you don’t have Canva already, you can download it from the App Store or Play Store for free. After that, simply fill in your email address or sign up with your Facebook account.
Browse templates – In Canva you’ll find a template for every type of organizational chart you can imagine. Whether you’re setting up a committee or staff chart, a student council chart, or university class chart, there’s a beautiful professionally designed template ready to help you organize your ideas.
Fill your page with features – Once you’ve found a template, you can click on it and add it to your page to start designing. Create a headline or title, fill in the text boxes and create room for photos or name labels. Experiment with fonts, color schemes and graphics.
Customize your design – Resize text boxes, adjust the graphic layout, change colors and swap shapes. Add icons and illustrations, and upload your own photos for staff pictures. Place a colorful border around your page, add social media information to the footer or include a graph to visualize your information.
Publish and share – Once you’ve put the finishing touches on your organizational chart, it’s time to show off your design to the world. You can print or save it in a PNG, JPEG or PDF format. If you ever want to edit your design, Canva’s got your back—simply open up it up and start working from where you left off.
With Canva, you can design your own professional-quality org chart for free without the need to hire a graphic designer. It’s simply a matter of choosing from the ready-made templates and layouts created by our design team then customizing the template to perfection with Canva’s suite of powerful yet easy to use design tools.
Add images or icons to your design
A great way to make your organizational chart more personal is to add photos of your employees or members in the chart. With Canva, you can upload any number of images for free. It’s as simple as dragging and dropping the image files from your computer into Canva. Once uploaded, the images will be stored in your account and can be used and re-used as much as you need. You can also use icons or illustrations to signify various departments or teams. Just go to the elements tab and click on “Icons” to search Canva’s amazing media library. If there are any restructuring or changes in personnel, your organization chart design can easily be updated to display these changes.
Customize colors to reflect your brand identity
Editing and choosing colors in Canva is as easy as a few clicks. Just click on the color selection tool to choose any hue from the spectrum. Change colors of boxes or connecting lines to color code departments or follow your branding guidelines and use your own brand palette by typing in a specific color hex code.
Collaborate with different teams or departments
Working on an organization chart for a big conglomerate or a group with members scattered across the globe can be challenging by yourself so why not tap the teams to help you out? Being an online platform, it’s easy to collaborate with teams in Canva. Just click on share, tick the box that would allow others to edit your design and send them the link. They’ll be able to access and add their own edits to the design from anywhere in the globe, on any computer, iPhone, iPad or Android device.
Print your Org Chart in High Resolution
Once you’re all done editing and gathering input, you can download your finished design as a high-res PNG or PDF file and have it printed in stunning resolution to be posted where you need it. Or, you can email it directly to your team by clicking the share button. Just copy and paste from your address book and send it directly from Canva.
Organization Chart templates
Don’t waste time with complicated software. Canva’s organization chart templates are your shortcut to good-looking, easy-to-make organization charts. Simply click on a template and add your own data. Create your organization chart in minutes. Choose from the templates below to get started.
“When it came to design reports, Canva had a wide variety of simple easy to use templates that allowed me to easily plug in my graphs and information, and helped me to focus on the actual content instead of spending hours and hours on design.”
Frequently Asked Questions
All of the layouts in our library are free to use as many times as you like. There are also a large range of free images to choose from, otherwise all premium photography, vectors and illustrations in our stock library is all priced at just $1. There are no other fees to use Canva.
Every design needs balance. Ensuring that your designs are well aligned or well-distributed means that it won’t look cluttered or crowded. Begin by selecting the elements or text you want to align by clicking on it, then click the group button on the toolbar. Once all elements are grouped, click on the arrange button and select whether to align: left, right, center, top, middle, or bottom. To set how you want the elements spaced evenly, click on the Horizontal or Vertical button.
Create a organization chart design that is instantly recognizable by uploading your logo, using your brand color palette and consistent fonts. To upload your logo, click on the Uploads tab, select the Uploads folder, and click on the green Upload your own images button. Select any PNG, JPEG or SVG file you wish to upload from your computer.
Uploaded images are automatically saved inside your Uploads folder, ready to be used in other designs.
Yes! Download our iPhone and iPad apps from the App Store or our Android app from Google Play to design from the office, home or on the go! Otherwise, head to www.canva.com to create designs on the web without downloading or installing anything.