Free Meeting Minutes Maker

Stay updated on decisions and next steps by taking minutes of the meeting. Start from an easy meeting minutes template on Canva, then customize away. Whether online or face-to-face, our easy-to-use tools help you turn your meeting notes into professional-looking minutes in no time.

Create Meeting Minutes Lead

Get everyone on the same page

From executive board meetings to school project discussions, taking meeting minutes is a great way to document ideas, conversations, and action items. It gets everyone involved up to speed and on top of tasks and goals.

Writing minutes doesn't have to be a burden! With Canva Docs, you can create minutes of meeting online for free—no complicated software required.

Skip the standard minutes of meeting format. Explore our collection of beautifully designed meeting minute templates, then personalize them to fit your needs. Establish goals for the next sprint, follow up on the last meeting's agenda items, or list voting outcomes for future reference. Canva's sample meeting minutes, beginner-friendly editing tools, and collaborative features make writing effective minutes a breeze.

How to write minutes of meeting

  1. Open Canva
    Launch Canva and type "Meeting Minutes" on the search bar to start a new document.
  2. Choose a meeting minutes template
    Browse plenty of examples on Canva Docs to find a template you like. You can filter your search by style, format, theme, or color.
  3. Add facts and details
    Start adding your meeting notes to your template. List down the names of attendees and specify if they’re guests, speakers, or non-voters. Identify the topics covered and put action items in a table chart, including deadlines and persons in charge. Include updates and announcements. Lastly, remember to add a title and the date and time of your meeting to let readers know what your document is about at a glance.
  4. Spruce up your meeting minutes
    Customize your meeting minutes to match your brand or mood. Add icons to visually describe each section or replace existing elements with stickers and illustrations for a more aesthetic design. You can also upload your own logo and brand assets, include stock photos from our media library, and use colors and fonts to highlight key details and organize your content.
  5. Download and share
    Save your Canva Doc to your device in high-quality PDF format or share it instantly with your email list. Need more input? Invite your team to edit and comment directly on your document by generating a shareable link.
Make meeting minutes

Capture key decisions and actions

Meetings are vital in keeping your team in sync and your project running smoothly. They allow you to get insights from various people and make better decisions. But what happens if you can't recall what happened in the meeting? Or don't know who said what or when? When you create minutes of the meeting, you can rest easy knowing there's a tangible record of the ideas raised and decisions made.

Get started with a meeting minutes example on Canva and have free rein to modify and make it your own, from altering colors and fonts to rearranging elements to uploading your brand logo. Track tasks leading up to your launch, reiterate action items to those assigned, and take note of updates during your project check-in meeting. Whether it’s a formal sales strategy or a simple club event proposal, writing clear and visually compelling minutes for the meeting is easy using Canva Docs.

Bring a stylish take to your documents

Tired of stale, boring documents? Put a creative spin on your minutes and make your stats and words visually appealing. Add icons and graphics for more visual flavor, inject fun into your design with a cute font, or choose a bright color palette to make your drab doc come to life. Our user-friendly editor allows you to be gloriously creative, so feel free to think outside the box.

There's no need to stick to a purely professional minutes of meeting format. The beauty of Canva Docs is that it transforms ordinary text files into inspiring, dynamic content. Explore our growing library to choose a minutes of meeting sample, then design it your way—complete with striking visuals, custom graphs, and other rich elements that bring your message across.

Sharing is caring

Finished polishing your minutes of the meeting? It doesn't stop there. Our powerful and collaborative Docs feature allows you to share your work in plenty of ways. Share your document as a branded link or convert it to a presentation in one click. You can jump in at any time and edit as needed—set viewing or editing permissions, tag users in the comments to assign action items, and track each change with colorful cursors. Seamlessly work with your team in real-time on Canva.

Minutes of meetings are meant to be shared. With all details and information kept in one document, your team can access one system of record and stay on top of things as the project moves along. Whether for a marketing campaign, a financial forecast, or simply a plan for your local community activity, meeting minutes made on Canva Docs empower you to run meetings seamlessly and ensure you have all the information at your fingertips.


Quotation mark
@canva is simply outstanding as a tool to create designs. Using Canva is such a seamless experience that once you sit down to design, you don't feel like getting up. It's addictive and useful. Keep going Canva.


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