Create a Beautiful Seating Chart in Minutes with Canva

Keep your next event or party well-organized with a custom seating chart from Canva.

Seating Cart Landing Page

DIY a custom seating chart using easy drag and drop tools

When it comes to any event, having a seating chart can be super handy for keeping you, your event and your guests organized. Whether it’s for a dinner party or a reception, a clearly-designed seating chart can help your guests find their way to their designated seats or tables with minimum fuss. Seating charts can also help you plan your guest list and maximize your venue space better. Without a seating chart, some tables may be left half-empty while others might have guests squeezing together so they can stay with their friends, family and plus-ones.

As useful as seating charts are, a lot of people may be tempted to skip it altogether just because creating one can be a laborious process. Plus, with so many guests to guide, a seating chart always has to look well-made. If design is your main concern, fear not because Canva makes designing beautiful seating charts a breeze. With pre-made templates, you can simply edit and heaps of beautiful elements and intuitive design tools to work with, designing a seating chart has never been easier or more fun.

How to make a seating chart

  1. Open Canva

    Log into your Canva account or sign up with Facebook or Google. Search for the “Seating chart” design type and open a new page in the editor to start designing.

  2. Find the perfect template

    Browse templates for seating charts in Canva’s impressive template library. Choose something eye-catching or stick with a more classic look. Just click on the template you like to make it yours.

  3. Browse features

    Explore millions of free, professionally designed photos, images, icons, illustrations and other graphics. Use grids, frames and lines to structure your chart. Drag and drop elements onto your page and rearrange them.

  4. Customize your chart

    Upload your own images and elements. Add or remove text boxes. Mix and match elements from different templates. Choose your own background, color scheme and font style.

  5. Download, save and print

    Use the collaborate tool to make finishing touches with friends and family. Share your seating chart online or download it as a print-ready PDF. Make high-quality prints with Canva Print.

Open a New Seating Chart Design

Use ready-made templates to get started

Sometimes a blank page can be the biggest barrier to finishing a project as important as a seating chart but with Canva, you’ll never have to start from scratch. To get started, you can simply choose from any of the ready-made templates created by our team of professional designers. The templates vary in theme and style so you can always choose the best or closest design to fit your needs. From there it’s a matter of customizing and editing the template to turn it into the perfect seating chart for your event.

Color code and label your seating chart

Make your seating chart clear and easy to read by adding labels. You can assign names for each chair or, for larger events, assign a number for each table then create a list or legend of names or groups assigned for each table. Easily change your font color, size or style using the tool bar.

Color coding is a great way to add another layer of organization to your seating chart. This is especially helpful for events such as concerts that have varying ticket arrangements.  If you want to color code your design, you can simply use the color wheel tool to pick any hue you want. Just click on the element or text box you want to re-color then click on the color tool on the toolbar. Pick the right hue to go with your design or key in a specific color hex code.

Format text in a few clicks

Ensure that your guests can quickly and easily find their names within your seating chart design by using easy-to-read fonts. With Canva you’ve got over a hundred free and beautiful fonts to work with. You can also edit your text in a variety of ways to ensure it fits your design needs. You can change font styles, size, color, emphasis, alignment, spacing and even transparency.

To format your text, simply select the text bosh you wish to apply the cahnges to then select any of the above text tools and effects. The changes will apply to the entire text box.

FAQ

Large seating charts can be as big as 24 x 36 inches, for example if you want to set up a seating chart at the venue of your wedding so that guests can find their seats. It may be smaller depending on the number of guests and tables.

There are two ways to list guests on a seating chart: alphabetically and by table. While alphabetically is easier for guests to navigate, by table lets you clearly organize guests into different groups and even lets you be more visual with your seating chart design.

One idea for long tables is to lay out guests in a U-shape, place multiple smaller tables together or divide the long table into thirds. You might also choose a “theater layout” that allows for a larger capacity or an Open Square layout, which keeps everyone together.

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