Easily create and send out a memo using Canva’s memo maker

Create memos anyone would be glad to receive with Canva's collection of templates and online editing tools.

memo

Inform employees of company news and announcements through a professional memo

Memos are an important piece of company communications that to this day remain indispensable. They’re a lot less disruptive than holding a company wide meeting plus it’s how a company can formally announce policy changes, issue reminders and action requests, while providing or seeking a response. Although short, they are highly informative and even follow strict formatting guidelines. 

While you want your memo to be straightforward and no-nonsense, that doesn’t mean that it has to look boring. When you create your memo through Canva, you have the advantages of using professionally-designed templates that you can customize to perfectly suit your needs and your brand’s personality. 

Craft a professional memo in minutes

  1. Create a new Canva account to get started with your own Memo design.
  2. Choose from our library of professionally created templates.
  3. Upload your own photos or choose from over 1 million stock images.
  4. Fix your images, add stunning filters and edit text.
  5. Save and share.

Format your memo the right way with Canva’s text tools

Memos, especially business memos, need to follow a very specific format. Starting from a header, subject and recipients, opening summary, discussion points, action points and ending with a closing statement. Easily format your memo by using Canva’s text tools. Add headers, subheadings and body text with one click then choose your font type and color. Add emphasis to your headings or important sections through font size or choosing from text formatting options like bold, underline or italics.

Upload your own logo and use your brand palette

Ensure that your memo is properly branded and easily recognisable by adding your own brand assets into the design. Uploading your own logo is as easy as dragging and dropping a JPEG, PNG or SVG version into your Canva workspace. Once uploaded, it will remain in your uploads folder for future use. Canva Pro users have access to more branding tools like the the ability to create and save brand palettes, upload their own custom fonts, and share folders.

Share and collaborate on your design

Is a piece of information in someone else’s hand? Why not get their help in completing your memo? Canva makes collaboration easy. It’s a simple matter of clicking on the share button, ticking the right text box to give editing access, then sharing the newly created link with your team members. Once you’ve finalized your memo, you can easily share it with the rest of your organization by sending it as an email (just copy and paste the addresses into the provided field) or by downloading it as a print-ready PDF file.

FAQ

The most effective memos convey their message clearly and succinctly, share the most essential information in as little space as possible, contain a line at the end repeating the request in bold and state “No action required” if none is needed.

A memo is usually in e-mail format, and has a heading, overview, context section, action or resolution section, conclusion and supporting documentation. Be sure to make the point of the memo clear from the beginning, and put more detailed information in an attachment.

A memo may be 10 lines or less if written in an e-mail format, or one to two pages if written as a full document. Some memos can be 10 pages or more, but that is more the exception than the rule. Stick to single spacing with double spacing between paragraphs.

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