Create memos anyone would be glad to receive with Canva's collection of templates and online editing tools.
Memos are an important piece of company communications that to this day remain indispensable. They’re a lot less disruptive than holding a company wide meeting plus it’s how a company can formally announce policy changes, issue reminders and action requests, while providing or seeking a response. Although short, they are highly informative and even follow strict formatting guidelines.
While you want your memo to be straightforward and no-nonsense, that doesn’t mean that it has to look boring. When you create your memo through Canva, you have the advantages of using professionally-designed templates that you can customize to perfectly suit your needs and your brand’s personality.
Memos, especially business memos, need to follow a very specific format. Starting from a header, subject and recipients, opening summary, discussion points, action points and ending with a closing statement. Easily format your memo by using Canva’s text tools. Add headers, subheadings and body text with one click then choose your font type and color. Add emphasis to your headings or important sections through font size or choosing from text formatting options like bold, underline or italics.
Ensure that your memo is properly branded and easily recognisable by adding your own brand assets into the design. Uploading your own logo is as easy as dragging and dropping a JPEG, PNG or SVG version into your Canva workspace. Once uploaded, it will remain in your uploads folder for future use. Canva Pro users have access to more branding tools like the the ability to create and save brand palettes, upload their own custom fonts, and share folders.
Is a piece of information in someone else’s hand? Why not get their help in completing your memo? Canva makes collaboration easy. It’s a simple matter of clicking on the share button, ticking the right text box to give editing access, then sharing the newly created link with your team members. Once you’ve finalized your memo, you can easily share it with the rest of your organization by sending it as an email (just copy and paste the addresses into the provided field) or by downloading it as a print-ready PDF file.
The most effective memos convey their message clearly and succinctly, share the most essential information in as little space as possible, contain a line at the end repeating the request in bold and state “No action required” if none is needed.
A memo is usually in e-mail format, and has a heading, overview, context section, action or resolution section, conclusion and supporting documentation. Be sure to make the point of the memo clear from the beginning, and put more detailed information in an attachment.
A memo may be 10 lines or less if written in an e-mail format, or one to two pages if written as a full document. Some memos can be 10 pages or more, but that is more the exception than the rule. Stick to single spacing with double spacing between paragraphs.