- Workflow Diagrams
Workflow Diagrams
Create workflow diagrams online
Workflow diagrams show what needs to be done, how it should be done, and who must do the work. If you need one for documentation, audit, or training, Canva’s free online workflow diagram creator is your go-to tool. Have the workflow template you need to help you put any business process in writing. Working on a long, convoluted workflow? No worries. Canva Whiteboards’ infinite canvas will give you all the space and design elements you need.
Infinite space made for unlimited ideas
Professionally designed templates to fast-track your workflow
Share and ideate with anyone, anytime on any device
Run a workshop with whiteboard elements, sticky notes, and a timer
Embed your workflow diagrams in Docs, presentations, and more with no fuss
Easy online whiteboard tools and data visualization
How to create a workflow diagram
Launch Canva
Choose a workflow diagram template
Analyze your business process workflow
Build on the workflow diagram template
Share and ideate
What is a workflow diagram?
A workflow diagram is a type of flowchart that maps a business process. It outlines the steps or actions needed to get from the start of a process to its resolution. It also shows conditions or key decisions in the process, which split a sequence into two paths. Workflow diagrams visualize a process, helping you spot bottlenecks and keep operations fast and efficient. Plus, everyone is kept up to speed with their roles and responsibilities.
Why use workflow diagrams?
Workflow diagrams are used for many things, but they’re usually created for two reasons: if you want to introduce a new process, or if you want to improve an existing one.
That’s why it’s helpful to create a workflow diagram with your teammates, whether you work in marketing, software development, or any other field. You can gather as much information as possible and get insights on inefficiencies and redundancies in your workflow. Together, you can come up with a complete list of all the things needed to be done and improved in the process.
Create a workflow diagram to keep everyone on the same page
Easily visualize any workflow with our diagram maker. Design a workflow showing a step-by-step illustration of your order tracking, employee onboarding, payroll processing, and more. Incorporating a Standard Operating Procedure(opens in a new tab or window) (SOP) ensures that these workflows are well-documented, supporting clarity and consistency within your organization. Give your team a clear understanding of their accountabilities and have solid documentation of your processes. Not only will a workflow diagram keep things running smoothly, but it will also serve as a springboard for smarter business decisions. Whether you’re in IT, healthcare, or e-commerce, a Canva-made workflow diagram will standardize your process, giving everyone a definitive source of truth for workflows.
Templates with universal workflow symbols
Our workflow diagram templates use standard symbols and shapes, taking the guesswork out of workflow diagramming: ovals for the start and end, rectangles for action, diamonds for decisions or conditions, and arrows to show the sequence from one step to the next. Each workflow template is customizable, so you can add as many steps and conditions as needed. Put circles to show leaps in the process. In addition, you can customize the colors and sizes of each element and play with different font styles. Want to jazz up your diagram? Add stock photos, icons, or stickers from our free media library to steer clear of boring flowcharts.
A big canvas for big processes
Handling a long, complicated workflow process diagram? Our online whiteboard will give you all the space needed for a convoluted workflow. With an infinite canvas, you and your team can outline big sequences with all its leaps and conditions. Just browse our elements library to add shapes and symbols for all kinds of workflows. Easily build a swimlane diagram to distinguish different job roles, a SIPOC model to describe high-level order processes, or even a UML diagram(opens in a new tab or window) to illustrate system behavior. From simple process flows to complex business process modeling notations (BPMN), a workflow diagram whiteboard is an easy way to visualize the structure.
Design the workflow with your team
If you’re building a workflow with your team, send them an invite to your workflow diagram template and collaborate together on a Canva Whiteboard. After all, the best workflow schematic is one that incorporates insights from various perspectives.
Use the built-in timer to keep things productive. Want to leave comments and suggestions? Use our customizable sticky notes. With a whiteboard, your team can be sure that your final workflow chart diagram will turn out detailed and precise. If you need to cascade it to the rest of your organization, easily export your whiteboard as a PDF or an image file you can add to your Canva Docs(opens in a new tab or window) or presentations.
Start inspired with a workflow diagram template
Anon
