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Free work breakdown structure online

Simplify even the most complex projects with free WBS maker on Canva Whiteboards. Break down a major deliverable into smaller, more manageable tasks and rest assured you won’t miss a thing.
Playa Bowls
Painting with a Twist
Realty Austin
City of Los Angeles

Create a work breakdown structure online

Henry Ford was right: Nothing is particularly hard if you divide it into small jobs. And if you want to break a big project into smaller tasks, a work breakdown structure (WBS) is the perfect tool. Invite your team—or teams—and easily build a WBS with free templates on Canva Whiteboards.

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Run a workshop with whiteboard elements, sticky notes, and a timer

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How to create a work breakdown structure

How to create a work breakdown structure
Create a WBS(opens in a new tab or window)

Open Canva and search for "Work Breakdown Structure" to start a whiteboard design for your project.

Select the best work breakdown structure template for your project. From construction projects to party planning to marketing campaigns, there are lots of free WBS templates to choose from.

Divide your project into key deliverables, then divide each into tasks. If needed, divide each task into subtasks. Then, fill your WBS template with this hierarchy of items.

Spruce up your WBS with our editing tools. Change the font, or color-code each level of the hierarchy. Easily drag and drop design elements, like symbols, icons, and arrows.

Share your WBS with your team, so you can polish it on a single, collaborative online whiteboard. Once done, download your final WBS, present it in meetings, or embed it on Canva Docs.
Create a WBS(opens in a new tab or window)

What is a work breakdown structure?

Ever had a task so big that you chopped it into smaller subtasks? That’s the spirit of a work breakdown structure (WBS). It’s a project management tool that divides the project scope into smaller items to make things easier to manage. It starts with the project’s major deliverables or phases, which are broken down into tasks and, if needed, into subtasks. The result? A hierarchical list of action items that you can easily assign and track.

Why use a WBS?

Work breakdown structure overview

Anyone who's handled a large project involving a variety of teams and objectives knows how important it is to break down a big deliverable into manageable chunks. A work breakdown structure brings indispensable clarity to this chaos. It gives you a clear picture of the time and resources needed for each deliverable or phase of the project. More importantly, it organizes the work; it gives you the concrete steps required to achieve the project goal.

Dissect complex projects with ease

Use Canva whiteboard work breakdown structure template

Your project may be complicated, but making a WBS isn’t. Canva Whiteboards has free, professional WBS templates you can edit according to your project, whether it involves a single deliverable or a massive undertaking with four levels of tasks. You also have an infinite canvas, so you can build a WBS chart that represents 100% of the project scope.

Build a clear, logical diagram

Drag and drop elements to your work breakdown structure

A WBS shows groupings by deliverable or project phase. Make each group distinct using arrows, lines, alignment features, and other Canva Whiteboard tools. Connect subtasks to their overarching task, and connect tasks to their overarching deliverable. Keep adding or deleting elements until you have a clear, hierarchical, easy-to-understand WBS diagram.

Spruce it up with colors and icons

Color-code your work breakdown structure

Who says a WBS can’t be fun? Personalize yours with our awesome editing tools! Add fun icons like check marks and progress bars. Emphasize details by formatting the text — type them in bold, italics, or with an underline. Color-code each deliverable, too. Here’s an idea: you can color delayed tasks red and color on-track tasks green. This way, you can easily glean the health of the project.

Collaborate with your team

Share your WBS with your team and collaborate in real time

Creating a WBS is a team effort, requiring the input and perspective of different teams and project units. Give them access to edit or view your whiteboard so that everyone can collaborate on the WBS template. The team can pitch ideas on sticky notes, tag teammates on the comments, and apply changes to the diagram so you can all build a WBS that covers all bases and sets you up for success.

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“When it came to design reports, Canva had a wide variety of simple easy to use templates that allowed me to easily plug in my graphs and information, and helped me to focus on the actual content instead of spending hours and hours on design.”

Assem A

Frequently Asked Questions

You get more than two benefits when you create a WBS. A WBS organizes the work required for a project, ensuring you won’t miss any critical deliverables. It also becomes easier to allocate resources, make a project schedule, assign responsibilities, and coordinate among teams.

A work breakdown structure comes in different formats, the most common of which is an hierarchical chart in which one item branches off into multiple items, and so on. A WBS could also come in an outline format. But regardless of format, a WBS will make project management easier.

Designing in Canva is free! You have free WBS templates to choose from, plus endless customization options. Our WBS maker also has a library of free fonts, illustrations, and stock photos. But if you have a Pro or Canva for Teams subscription, you can unlock our premium features.

Create an instantly recognizable work breakdown structure by uploading your logo, applying your brand colors, and using fonts your brand typically uses. If you’re on Pro or Canva for Teams, you can use Brand Kit to apply your branding across all designs seamlessly, WBS included.

Yes, you can edit and save your work breakdown structure as often as you like. Your WBS whiteboard is automatically saved in your account so you can return and revise it later. You can also invite your team to view and edit that WBS diagram.

Related Charts and Graphs

Break down your project into smaller tasks with a WBS