American industrialist and innovator Henry Ford had it right — “Nothing is particularly hard if you divide it into small jobs.” Anyone who has ever handled a project, especially a large one involving a variety of teams with different objectives, knows how important it is to break down a big project into manageable chunks. A work breakdown structure (WBS) is the perfect tool to do so as it helps illustrate and divide a project’s moving parts into smaller pieces. This helps project managers and company owners alike to get a clearer picture of amount of time and resources needed for each component of the project.
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However complicated your project may be, creating a work breakdown structure for it need not be. With Canva on your side, you can simply drag and drop elements you need to create a WBS that perfectly captures your entire project. The online maker comes with beautiful, pre-designed templates that reduce the overall work involved. You won’t have to start from scratch and editing is a breeze thanks to Canva’s drag and drop simplicity.
As a graphical representation of a project, a WBS is hierarchical and built to allow logical and clear groupings either by deliverables or activities. An easy way to think about a work breakdown structure is as an outline or map of the specific project. A work breakdown structure starts with the project as the top-level deliverable and is further broken down into smaller targets and even individual goals.
No matter how big your project might be, you can easily map it in Canva out using a variety of arrows, symbols and text boxes containing your overall goals and sub-goals. Keep adding or deleting as many elements as you need and drag and drop them where they need to go. Add a new text box by heading to the text pane and choosing styles for Heading, Subheading or Body text. Click or drag any of these into your design.
As a project management tool, you can easily add an extra layer of organization to your work breakdown structure using text formatting and color tools. Emphasize key project details by formatting text using bold, italics or underline tools. Call attention to at-risk and delayed tasks by coloring them yellow or red respectively. Assign the color green to tag an on-target task.
To change a text or icon color simply select the element, click on the color tool on the editor toolbar and choose from any hue in the color wheel or key in a specific color hex code for consistent branding.
Creating a work breakdown structure is primarily a team effort and would need the input and perspective of different project teams and units. Give your team access to edit or view your design by clicking on the share button on the editor toolbar then copying and sending them the link to your design. Since Canva works online, all they’ll need to do is log in to their own account from any computer, iPhone, iPad or Android device.
Create a work breakdown structure that is instantly recognizable by uploading your logo, using your brand color palette and consistent fonts. To upload your logo, click on the Uploads tab in your object panel, select the Uploads folder, and click on the green Upload your own images button. Select any PNG, JPEG or SVG file you wish to upload from your computer.
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