Create a Superb Work Break Down Structure Online

Simplify even the most complex projects into manageable pieces with a brilliant Work Breakdown Structure.
Playa Bowls
Painting with a Twist
Realty Austin
City of Los Angeles

Work Breakdown Structure maker features

American industrialist and innovator Henry Ford had it right — “Nothing is particularly hard if you divide it into small jobs.” Anyone who has ever handled a project, especially a large one involving a variety of teams with different objectives, knows how important it is to break down a big project into manageable chunks. A work breakdown structure (WBS) is the perfect tool to do so as it helps illustrate and divide a project’s moving parts into smaller pieces. This helps project managers and company owners alike to get a clearer picture of amount of time and resources needed for each component of the project.

More than 20 professional types of graphs to choose from

Professionally designed templates to fast-track your workflow

Data visualization made easy – no complicated software to learn

Publish, share or download your high-resolution work breakdown structure

Embed your work breakdown structure in presentations, reports and more with no fuss

Easy drag-and-drop tools, made with the non-designer in mind

How to create a work breakdown structure

  1. Launch Canva - Open Canva and search for "Work Breakdown Structure" to start your design project.
  2. Choose a WBS template - Look through our gallery of customizable templates. Filter your options by style, theme, or color. Pick the template that best matches your needs.
  3. Apply your data - Edit your chosen template by swapping the placeholder text with relevant data. Break down your project into chunks, starting with the most important deliverable, then include individual tasks and activities.
  4. Customize your WBS - Polish your work breakdown structure with the help of our editing tools. Change the font style and size, add symbols and arrows to group related ideas, or include additional text blocks to divide further tasks. Easily drag and drop design elements to map out your entire project.
  5. Download and share - Download your WBS in high-quality JPG, PNG, or PDF file formats. Add it to your slides and reports, or copy and paste it to an existing Canva Docs design. You can also create a shareable link to invite your team to make further edits or send it via email or social media.
Create a work breakdown structure

Use a Work Breakdown Structure to dissect complex projects

However complicated your project may be, creating a work breakdown structure for it need not be. With Canva on your side, you can simply drag and drop elements you need to create a WBS that perfectly captures your entire project. The online maker comes with beautiful, pre-designed templates that reduce the overall work involved. You won’t have to start from scratch and editing is a breeze thanks to Canva’s drag and drop simplicity.

Build a clearly-structured WBS using elements, lines and text

As a graphical representation of a project, a WBS is hierarchical and built to allow logical and clear groupings either by deliverables or activities. An easy way to think about a work breakdown structure is as an outline or map of the specific project. A work breakdown structure starts with the project as the top-level deliverable and is further broken down into smaller targets and even individual goals.

No matter how big your project might be, you can easily map it in Canva out using a variety of arrows, symbols and text boxes containing your overall goals and sub-goals. Keep adding or deleting as many elements as you need and drag and drop them where they need to go. Add a new text box by heading to the text pane and choosing styles for Heading, Subheading or Body text. Click or drag any of these into your design.

Get organized using colors and text formatting

As a project management tool, you can easily add an extra layer of organization to your work breakdown structure using text formatting and color tools. Emphasize key project details by formatting text using bold, italics or underline tools. Call attention to at-risk and delayed tasks by coloring them yellow or red respectively. Assign the color green to tag an on-target task.

To change a text or icon color simply select the element, click on the color tool on the editor toolbar and choose from any hue in the color wheel or key in a specific color hex code for consistent branding.

Collaborate with your team

Creating a work breakdown structure is primarily a team effort and would need the input and perspective of different project teams and units. Give your team access to edit or view your design by clicking on the share button on the editor toolbar then copying and sending them the link to your design. Since Canva works online, all they’ll need to do is log in to their own account from any computer, iPhone, iPad or Android device.

Work Breakdown Structure templates

Don’t waste time with complicated software. Canva’s work breakdown structure templates are your shortcut to good-looking, easy-to-make work breakdown structures. Simply click on the graph to add your own data. Create your work breakdown structure in minutes. Choose from the templates below to get started.
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“When it came to design reports, Canva had a wide variety of simple easy to use templates that allowed me to easily plug in my graphs and information, and helped me to focus on the actual content instead of spending hours and hours on design.”

Assem A

Frequently Asked Questions

Create a work breakdown structure that is instantly recognizable by uploading your logo, using your brand color palette and consistent fonts. To upload your logo, click on the Uploads tab in your object panel, select the Uploads folder, and click on the green Upload your own images button. Select any PNG, JPEG or SVG file you wish to upload from your computer.

Designing in Canva is free! Our library of layouts has been created by awesome designers, making it as simple for you as a few clicks to create a professional design. If you use your own images in your design, the entire process will be free.

You can also choose from Canva’s library of over 1 million images, graphics, and illustrations. Many of these images are also free, while the rest are all priced at just $1

You can edit and save your designs as many times as you like. Every time you create a new collage it will appear in the "My Designs" section of your Canva homepage.

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Use Canva to create a first-rate work breakdown structure